Privacy Policy
The protection of your personal data is important to us and we therefore drafted this policy that
defines how we handle your personal data.
ImpactGaming/RSB Group complies in every case with applicable laws and regulations, including the GDPR.
1. Who is the controller?
ImpactGaming/RSB Group BV, with its registered office at Molendriesstraat 28, 3740 Bilzen, and with company number 0884.111.349, is the processing responsible for processing your personal data. If you wish to contact us, please use the contact details below:
ImpactGaming/RSB Group BV
Molendriesstraat 28
3740 Bilzen
rsbgroup@telenet.be or raf@impactgaming.gg
If you contact us because you wish to exercise one of your rights (see point 7), please clearly indicate which right you wish to exercise. Please be as specific as possible when exercising your rights.
2. What personal data do we process?
Depending on your (legal) status, we collect the following personal data (from natural persons):
– From website visitors: data collected via cookies (see cookie policy).
– From members (incl. persons within member organisations participating in activities): general
identification data (such as name, account name, title/function, address, mobile phone and/or
telephone number, e-mail, assigned identification data), data for organisation of activities (such as shoe and clothing size, food preferences and food allergies), financial details (such as identification and bank account numbers, financial transactions); professional activities (including nature of activity, personal and business relations); membership and appointments with ImpactGaming/RSB Group BV, public mandates held and member/participant classification, family composition and personal details (such as gender, date of birth), visual material, and all other personal data that they lawfully provide to ImpactGaming/RSB Group BV.
– Of prospects: general identification data (such as name, title/function, address, mobile phone
and/or telephone number, e-mail), professional activities (including nature of activity, business relations) and any other personal data that they lawfully provide to ImpactGaming/RSB Group BV.
– Of suppliers: general identification data (such as name, title/function, address, mobile phone and/or telephone number, e-mail, identification data assigned to the supplier), financial details (such as identification and bank account numbers, financial transactions); professional activities (including nature of activity, nature of the goods/services provided, business relations), agreements and arrangements with ImpactGaming/RSB Group BV, and any other personal data they lawfully provide to ImpactGaming/RSB Group BV.
– From applicants: all data communicated by applicants via the CV and any other personal data that they lawfully provide to ImpactGaming/RSB Group BV.
– From others (such as others present at activities): general identification data (such as name,
title/job title, address, mobile and/or telephone number, e-mail), data for organisation of activities
(such as shoe and clothing size, food preferences and food allergies), financial details (such as identification and bank account numbers, financial transactions,), image data, and any other personal data they lawfully provide to ImpactGaming/RSB Group BV;
If you provide us with personal data of a third party – such as, among others, your staff, independent employees, directors, representatives, customers, suppliers, partner and family members – you guarantee ImpactGaming/RSB Group BV that you (a) have lawfully obtained this personal data and provided it to ImpactGaming/RSB Group BV, (b) provide ImpactGaming/RSB Group BV with up-to- date personal data and (c) have provided this third party with relevant information about the existence and content of this Policy.
3. Why do we process personal data (purposes)?
Personal data is processed for the following purposes:
3.1. Execution of the agreement: creation and management of a personal account, proper execution of membership (e.g. organisation of activities) and/or the agreement (e.g. related to publications in social media or on the website); communications related to agreement, invoicing; customer service; sending surveys.
3.2. Organisation of activities for invited third parties, e.g. for communication activity and
registration attendance/participation.
3.3. Direct marketing: sending newsletters and invitations to activities to prospects. If you no longer wish to receive these communications, you can opt out via the opt-out provided. You will then no longer receive direct marketing from us about the communications you no longer wish to receive, and we will stop processing your personal data for these direct marketing purposes.
3.4. Publicity: the use of visual material on social media, the website or other publications in
connection with publicity for ImpactGaming/RSB Group BV. No targeted photos of you will ever be taken without your knowledge and consent.
3.5. Applicant management.
3.6. Necessary for the functioning of our business: improving our services; looking after and improving the website; preventing abuse or improper use of our services, retaining personal data as evidence/for taking legal action, sending surveys so that we can improve our services.
3.7. Compliance with legal obligations (e.g. in the context of anti-money laundering and counter- terrorism legislation).
3.8. General: you are not obliged to share your personal data with us, but if you do not communicate the requested personal data to us, we may not be able to provide you with the desired services and/or products.
4. Legal basis of personal data
The processing of personal data under points 3.1 and 3.2 is, for the collection of ordinary personal data, based on the performance of the contract or in order to take measures, at the request of the data subject, before the conclusion of the contract; and for the collection of particularly sensitive personal data, based on the explicit consent of the data subject.
The processing of personal data under points 3.3, 3.4, 3.5 and 3.6 is based on the legitimate interest of our company (only and when the legitimate interest of our company outweighs the interest of the data subjects). The interests were further explained under sections 3.3-3.6. The taking of targeted photos under processing 3.4 is admittedly based on the data subject's consent. The processing of personal data under section 3.7 takes place to comply with legal obligations incumbent on our company.
5. With whom do we share personal data?
Personal data may be provided to contracting parties, parties acting on behalf of or subcontracted by ImpactGaming/RSB Group BV or other parties involved if necessary for the execution of an agreement or its optimisation (e.g. communicating participant lists to participants of an activity; necessary for ImpactGaming/RSB Group BV events). In the legally determined cases, we are obliged to communicate certain personal data to the afore mentioned legal bodies. With the consent of the person concerned, member data may also be published on the ImpactGaming/RSB Group BV websites. Furthermore, we do not provide personal data to companies outside the European Economic Area, unless it is in accordance with an adequacy decision, standard provisions, appropriate safeguards,
binding business rules or transfers referred to in Article 49(1) GDPR.
Access to the personal data, both internally and externally, is limited to a necessary minimum, and such persons are obliged to respect the confidentiality of such data. In the event of a full or partial reorganisation, merger, demerger, acquisition or sale of assets, we are
entitled to transfer the personal data to the relevant third party.
6. How long do we keep personal data?
We retain personal data only for as long as is necessary to fulfil the purposes set out above. Since that the retention period depends on the purpose as well as the type of personal data, the retention periods vary.
7. What rights do you have?
7.1. Right of access, rectification or erasure
7.1.1. Inspection
You have the right to inspect your personal data. If you so request, we will provide you with a copy of the personal data processed.
7.1.2. Rectification
You have the right to have incorrect or incomplete personal data corrected.
7.1.3. Erasure
You have the right to ask ImpactGaming/RSB Group BV to delete your data in the cases specified in Article 17(1) GDPR, such as if you withdraw your consent or if you object to processing for direct marketing. ImpactGaming/RSB Group BV will delete your data without delay, unless Article 17(3) GDPR applies. Among other things, ImpactGaming/RSB Group BV will not have to delete your personal data if this is necessary in the context of complying with a legal obligation.
7.2. Right to restrict processing that concerns you
You have the right to have processing restricted in the cases specified in Article 19(1), e.g.: if the
accuracy of personal data is disputed.
7.3. Right to data portability
You have the right to request the personal data that you yourself have provided to ImpactGaming/RSB Group BV or have it transferred to another company.
7.4. Right to withdraw consent
You have the right to withdraw your consent at any time. The withdrawal of your consent does not affect the lawfulness of the processing on the basis of the consent prior to its withdrawal.
7.5. Right to lodge a complaint with supervisory authority
If you do not agree with ImpactGaming/RSB Group BV position, if you would have comments regarding the exercise of your rights, or if you believe that the processing of your personal data
would not be in accordance with the legislation, including the GDPR, you may lodge a complaint to the competent supervisory authority for this purpose.
7.6. Right to object to processing
You always have the right to object to processing for the purpose of direct marketing. Practically speaking, you can do this by the provided "opt-out". You will then no longer receive direct marketing from us about the communications you no longer want, and we will stop processing your personal data for these direct marketing purposes.
Naturally, we may still contact you in connection with the execution of the agreement (incl.
organisation of registered activities). Moreover, you also always have the right to object to processing based on Article 6(1), (e) or (f) GDP.